COMM 353: Agenda for today's edit board meeting in class ... ** UPDATED w/ MONDAY'S CLASS NOTES **

A G E N D A

I have two items for the editorial board, with copies of email messages attached to further explain the agenda items:

1. Distribution of Bulldog Bytes - how are we going to get the PDF file to faculty? Please see Attachment 1 below for details.
   
   
2. Planning public presentation (sorry about all those P's!) May 3. We need to decide: (a) how to present the meagazine; and (b) how to publicize it.

Please note: If you feel like other students, e.g. managing and layout editors, have put in more effort so far than you have, this is your chance to even the balance!

Attachment 1: Project update - COMM 353

The following message was sent to the five Benedictine Univesity Springfield faculty and administration members who have agreed to be jurors, via email Saturday, April 14, 2012 7:01 PM. Copies were emailed to you, but here it is again for convenient reference:

To: Outside readers, Bulldog Bytes

Thanks so much for agreeing to evaluate Bulldog Bytes, the student project in Communications 353 (advanced seminar - magazine editing). The magazine is finished now, and a PDF file has been saved to the faculty computer in Dawson 220. Plans now are to get it to you Tuesday. If the file can be compressed sufficiently, it will be emailed to you; if it can't be emailed, the students will copy it to flashdrives and deliver it to you in your offices. In either event, I will email you to let you know how we're handling it.

Since we're getting the completed project to you a few days later than we had anticipated, I am moving back the deadline in order to give you more time to work it into your schedules. (When we planned the production schedule, we made sure to build in enough time for contingencies like this.) The deadline is now a week later, on Tuesday, May 1.

We also tentatively plan to present the magazine to the university community during our class period, at 2:30 p.m. Thursday, May 3. We'll send out invitations as our plans develop; in the meantime, we hope you'll be able keep your schedules open so you can drop by Dawson 220 at that time.

Student layout editor Stacie Taylor has asked me to let you know that the document should be viewed by clicking on "book" and "two-sided" options in the pulldown menus in the PDF-viewing software; please change the setting under the "new" drop-down menu. She advises that the layout is best viewed at 50%, and content is best viewed at 100%.

To this message I am attaching an evaluation questionnaire. As I said in my earlier email, I'm asking jurors to consider things like whether the design and layout are attractive; the content is interesting and targeted to its intended audience of readers in the BenU-Springfield community; the articles are well written and observe the conventions of correct usage; the pictures and graphics enhance the story; and an overall judgment call of whether the product looks professional. I'm not asking you to grade the magazine (although you should feel free to recommend a grade if you wish), and I'm focusing on the product rather than the process.

If you have any questions, comments and/or suggestions, please don't hesitate to get back to me.

- Pete Ellertsen, instructor

Attachment 2: RE presentation in comm 353?

Messages in the following thread were exchanged during the weekend:

Monday, April 16, 2012 5:31 PM
From: "David Logan" [ADDRESS REDACTED]
To: "'peter ellertsen'" [ADDRESS REDACTED]
Looks good to me. Any opportunity for them to get up and present is a good one.

I'll try my best to attend.

David Logan
Chair & Associate Professor, Division of Arts and Letters
Prose Editor, Quiddity International Literary Journal
Benedictine University at Springfield


-----Original Message-----
From: peter ellertsen [ADDRESS REDACTED]
Sent: Sunday, April 15, 2012 9:32 PM
To: David Logan
Subject: presentation in comm 353?

David -

I'd like to have the students give a public presentation of the class
project for COMM 353 - mostly so they'll get some added experience for the
kind of presentations they'll do as graduate students (most of these kids
are going on to grad school whether they know it yet or not) and/or
professionals in the communications industry - and I plan to have Jason send
out blast emails to students, faculty and staff on the Springfield campus.
But I thought I'd better run it by you first and get your blessing, along
with comments and suggestions (!), before getting too far along with the
planning. We would do it during our last class period, at 2:30 p.m.,
Thursday, May 3, and I imagine it would last 20 minutes to a half hour.

So here's a preliminary draft, abelow the 3-em dash, subject to changes I'll
solicit from the students in class Tuesday. Please let me know what you
think.

Thx a million!

- Pete

---

Students, faculty and members of the administration at Benedictine
University at Springfield are invited to the presentation of "Bulldog
Bytes," a magazine on physical fitness opportunities for BenU-Springfield
students. The magazine was planned, written, edited and produced by students
in Communications 353 (advanced seminar - magazine editing). The
presentation will be at 2:30 p.m. Thursday, May 3, in the computer lab at
Dawson 220. The magazine xxx [I think the students should supply this
description].

Students in COMM 353 are Nick Jachino, John McCarthy, Robyn Nadziejko,
Stacie Taylor and Van Wirth. Instructor is Pete Ellertsen.

---

GOALS OF PRESENTATION

john -
1. explain why BB sted lit j
2. format – nitche journal – but widely accessible

stacie = editing [process cf. what we read. sked. deadlines. troubles.
simple process – what we learned – collective


mass email –
invididual – announce in other classes –

ideas for blast email --

STUDENTS will give a presentation of the process and reflect on how the final product came together. The magazine -- sports we’ve got, what’s going on in town – local events – exercise – new stuff on and around campus.
We look forward to seeing you. For more information, please contact – oh, for more information, just come to the presentation!
athletics on- and off-campus –
mini-workouts for the athletic mind.